HGSA has been hiring out it’s main bar for many years for a variety of functions. Accommodating up to 130 guests for Birthdays, Anniversaries, Dinner Dances, Weddings, Christenings & Funeral wakes and Charity Events.
Our friendly bar staff and wooden dance floor make it a favourite location for that special occasion.
Our hall measures 19m x 11m (at it’s widest points)
If you are looking to hire our venue then the first thing to do is check out our availability by checking our calendar and check to see if the date that you wanted is available. PLEASE NOTE – we do not hire our facilities on a Saturday daytime due to the sporting activities going on at the club.
Some of the events and functions shown are happening in the afternoon so the hall may be available in the evening. If you are in any doubt – please ring our Club Manager Laura Ripley on 01494 711485 9.30-12noon Mon-Fri or email admin@hgsa.co.uk and we will be happy to assist.
CHARGES
Daytime hire (limited availability) £18ph
Evening Parties 7.30pm until 1.00am
HGSA Card Holders £135.00
Non HGSA Card Holders £170.00
Sunday Events – Christenings/Parties
HGSA Card Holders £80.00
Non HGSA Card Holders £100.00
OUR HALL HIRE POLICY
Start/Finish Times:
7.30pm – 11pm :For evening children’s parties (up to and including 15 year olds,)
7.30pm – 1.00am: Adult only parties
Please Note:
Access for set up and laying out tables, food etc. may commence at 6pm.
HGSA Card Holders are entitled to use the club during functions, but after 7.15pm will retire to the Back Bar – which is not available to function guests. In the interests of our card holders, music must not be played until after 7.15pm.
Last orders at the bar will be called half an hour before the end of the function and we ask that you please leave quietly from the club in respect of our neighbours.
We would ask that no drinks, either soft or alcoholic, are to be bought onto the site but prior arrangement can be made with our Bar Manager regarding champagne (a £5 per bottle corkage will be charged).
CATERING
Although we do not offer in-house catering, we have contacts for buffets.
DAMAGE DEPOSIT
HGSA will require a deposit guarantee of £250, payable by either cheque or by BACS (Acc: 09738953 Sort: 090129) at LEAST 2 weeks before the date of the booked event. If this isn’t paid, then we reserve the right to cancel the booking. This is refundable to the Hirer after their event, if no damage or inconvenience has been caused. This would include abuse to the staff or HGSA Card holders who are entitled to use the small Quiet Back Bar of the Club during private functions, calling any emergency services to deal with disruptive guests or if excessive mess (including to our floors/carpets) is left at the club after your function. If you use the kitchen facilities, certain marked equipment is NOT to be used and the kitchen MUST be left in the same state you find it in, with surfaces cleaned, rubbished removed and the fridge cleared.
CANCELLATIONS
If a confirmed booking is cancelled, this MUST be done by email and the following charges will be applied:
2 months or less: 25% of room hire 1 month or less: 50% of room hire
2 weeks or less: 85% of room hire 1 week of less: 100% of room hire
SECURITY
Door Staff are required for parties for 16 to 21 year olds.
For 16th – 21st birthday parties there is a charge of £180.00 for 2 door staff to be paid directly to the door staff on the evening of the party.
Door staff will require a guest list on the evening – anyone not on the guest list will not be admitted into the venue until agreed by party host.
If your party is known to be advertised on Facebook or any other social media site, your party will be cancelled and hire cost minus your deposit will be returned.
For all parties up to the age of, and including 18 year olds, HGSA require some adult & family presence at the party.
CLEANING AFTER YOUR FUNCTION
You are required to clear up after your function, all items are to be removed from site, all tables clear from food and all table cloths cleared away.
NO BLUE TAC, STAPLES, SELLOTAPE or PINS are to be used at the club to affix posters, banners or pictures. Hooks are provided around the dance floor to be used to hang decorations. No confetti or table sprinkles (in balloons or otherwise).
MUSIC
A music form is included in the booking document which needs to be passed onto your Disco/Music provider. Ask them to complete it and pass to the bar staff, this MUST be provided before your function can commence.
Our license insists that all window and doors are kept closed after 10.30pm. Bar staff have the right to ask for the music to be lowered if the doors and windows are not kept shut.
If you are happy with all of the above and would like to complete our booking request form below and email it to admin@hgsa.co.uk.
HGSA Hall Hire Booking Request Form January 2024
If you are in any doubt – please ring our Club Manager, Laura Ripley on 01494 711485 on weekday mornings or email admin@hgsa.co.uk and we will be happy to assist.